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Reimbursement

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TEIN supports interested individuals or organizations who are willing to collaborate over TEIN and its peering networks; to host application workshops or training programmes aimed at either promoting applications on TEIN or at enhancing the capacity of the TEIN beneficiary partners. Furthermore, TEIN also supports individuals who would like to participate in TEIN applications workshops or training programmes to learn and improve expertise to manage their national R&E networks and to promote international collaboration.

Once they are selected or granted for TEIN support, they are required to properly prepare necessary documentations for their costs to be covered. For detailed information, please read below carefully.

1. Expenses Claim Form (please click here to download.)

When claiming expenses, please always download and use the latest version of the form.

2. Notes on Completion of Expenses Claim Form for International participants

Per Diems

This payment is to cover the cost of all accommodation, meals, local travel and sundry expenses per night in the place of the mission/training event. The maximum per diem allowances that can be claimed without prior approval will be agreed before the training event by TEIN*CC. In the event that an additional night stay is required due to travel arrangements, this must be agreed by TEIN*CC.

Travel Expenses

The following original documents are required as evidence of travel and proof of costs:

  • 1. Original Boarding Passes of your entire journey
  • 2. Itinerary/e-ticket
  • 3. Travel Agent Invoice and Payment Receipt for airfare
  • **Hotel Booking Voucher/Invoice/Receipt

In the event that the above documents are insufficient to support the claims, TEIN*CC may request claimant to submit this.

Travel Insurance

Please ensure that you are properly insured for your trip. The travel insurance fee is reimbursable upon producing the original copy of the invoice and payment receipt as evidence of purchase and proof of costs.

The exchange rate used for conversion to EURO Dollar is based on the month that an invoice/ticket is issued, which in some case may not be the date of travel. On the expense claim form, we have given the web site for the exchange rate, so that you can look this up. In some cases, you may be charged Airport Taxes, these can be claimed. We will require a receipt/invoice for the amount paid and this can be added to the claims form using the correct exchange rate.

Please ensure that the Bank details are completed.

Note: All claims need to be submitted to TEIN*CC for processing within 1 (one) month after the event ended. All reimbursements will be paid to the respective organization’s bank account and in EURO dollars only.

Please note that all supporting documents must be original. (If providing original copies to TEIN*CC is impossible or difficult due to internal process or regulations of your own organizations, please contact teincc@teincc.org.)

3. Notes for individuals or organizations who host workshops or training programmes

After the budget is fixed and the contract between the organizing body and TEIN*CC is signed, the necessary documents that need to be prepared to submit to TEIN*CC will be informed separately according to their budget items.

For more information, please contact teincc@teincc.org.